Enhanced Security and Access in Microsoft Teams: Blocking Anonymous Meeting Chat Access, Self-Service Trials, and Live Translated Captions Updates

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Introduction:

An image depicting the Microsoft Teams logo alongside icons representing new licenses, meeting chat restrictions, and caption translation features, conveying the latest updates without any human figures.


Microsoft Teams is introducing new features and updates, offering organizations enhanced security and accessibility. In this blog post, we'll explore three significant updates: blocking anonymous users' meeting chat access, the availability of self-service trials for Teams Exploratory, and the licensing requirements for live translated captions in meetings.

  1. Blocking Anonymous Users' Meeting Chat Access in Microsoft Teams:

Microsoft Teams is rolling out an update that allows IT Admins to disable anonymous users' read access to meeting chats in addition to the existing write access. This update will be available across Microsoft Teams Desktop, Mobile, and Web, providing tenants an additional way to manage external users' chat access during internally hosted meetings.

Rollout Timeline:

  • Targeted Release: Mid-May to Late May
  • General Availability: Mid-June to Late June

Impact on Organizations:

IT Admins can enable this setting for internal users via the Teams Admin Center under Meeting Chat or from PowerShell under MeetingChatEnabledType. When enabled, anonymous participants will not have read or write meeting chat access on any Teams platform. Meeting participants with chat access will be notified that some external participants may not see the chat when this setting is in effect.

Preparation:

Notify your users about this new setting and its potential effect on participants' chat access during meetings with external users.

  1. Self-Service Trial Experience for Teams Exploratory:

Starting in April, individual users can initiate a self-service trial of Microsoft Teams Exploratory using their AAD credentials without inputting payment information. This feature provides complete visibility and control to Microsoft 365 admins.

Rollout Timeline:

  • Start: June (Previously late April)
  • Completion: July (Previously early May)

Impact on Organizations:

Users can initiate a Teams Exploratory trial by signing into the Teams desktop or web app using their AAD account. Admins can manage trial licenses like other Microsoft subscriptions, cancel them at any time, and control the conversion to paid subscriptions.

Preparation:

Review the updated self-service purchase and trial documentation, manage trial licenses in the Microsoft 365 admin center, and move users to a paid Microsoft 365 subscription when needed.

  1. Live Translated Captions for Meetings Require Teams Premium License:

Starting in April 2023, a Teams Premium license is required to use live translated captions for meetings. License enforcement will be enabled in July 2023.

Timeline:

  • April 2023: Teams Premium license required per product terms
  • July 2023: License enforcement enabled

Impact on Organizations:

Ensure that proper licenses are acquired for users who will benefit from live translated captions for meetings. From July 2023, this feature will only be accessible to users with a Teams Premium license or attendees of a meeting where the organizer has a Teams Premium license.

Preparation:

Acquire Teams Premium licenses for users who will utilize live translated captions in meetings.

Conclusion:

These updates to Microsoft Teams improve security, accessibility, and provide better control over external users' chat access. Organizations should prepare and inform their users of these changes to ensure a smooth transition and make the most of Microsoft Teams' enhanced features.

Location: London, UK

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